The process of moving to an office is different from moving home. In general, there are many more people involved in an office move than in a home move. Therefore, it is necessary that the organization be even larger. In addition, for a company moving offices means ceasing to be operational for some time, or at least not producing 100%. That is why studying costs, having good planning and making an efficient move is of vital importance.
10 Tips to change offices
Whether you’re a small, medium or large company, we bring you some tips that may help you make the office move as organized as possible. These tips will assist you whether you’re going to have a moving service or not.
Plan your budget and analyze options
To make the budget for an office move, take into account how long it will take you to make the move because during that period you will not be 100% productive. Apart from that, you’ll even have to think about the prices of the move itself.
Once you recognize the budget that you simply can allocate to the move, compare the options available to you. If you are a small company, you may want to consider moving on your own, although it is not recommended.
If your company is a little larger, analyze the offers of different moving companies like Best Removalist Newcastle and choose the one that best suits your needs. Do not forget to consider factors such as the quality of the packaging they use, if they have insurance or not, if they have a furniture storage service to store furniture during the move….
Choose the date of the transfer
Choose the date of your move strategically. If your company is large and it is going to take you a long time to move, you can choose to do it during the months of less activity in your sector.
For example, as a general rule moving during the summer months can be a good option, although you will have to take into account employee vacations.
Plan your office move in advance
One of the keys to an efficient office move is that every person has clear and concise instructions on what to try and do, when and how.
Each employee of the company should know what their role is in the move. For example, perhaps you should only be in charge of packing your personal belongings, or you may also be the one in charge of the transfer of a certain type of documents.
If the company is very large, assigning coordinators to each department can help you organize yourself better.
Move IT equipment first
One of the first things to move is equipment or systems that need a lengthy assembly and installation process. For example, computers, telephones …
It is convenient to move them to the new office as soon as possible in order that the technical team can advance their installation.
Have an inventory
Taking inventory for an office move can be challenging, depending on its size. But it will help you not to lose anything during the move and to find the objects more quickly once you are in the new office.
For the inventory, it is recommended that you organize it by departments and that each department is in charge of collecting what each box contains. And of course, label the boxes according to inventory to locate them later.
Essential box
Each employee should have a box of the essentials they need ready to start working as soon as possible.
In this way, as soon as the minimum furniture and equipment necessary to start work are ready, employees can resume their tasks while the rest of the office is assembled.
Plan the necessary material
To make a move, you will need a series of basic supplies: adhesive tape, boxes, scissors to cut the tape, bubble wrap … Plan everything you will need so that the move does not have to be interrupted for a reason such as that it does not fit headband.
Have a vehicle available
If your business is small and you have decided to move yourself, make sure you have a vehicle available for the day of the move.
If you are a larger company or have decided to have professionals make the move for you, you will not have to worry about this.
Notify your customers and suppliers
Do not forget to notify your customers and suppliers of the change of address. And don’t forget to update the address on your website, Google My Business, stationery, business cards …
And of course, business cards with the old address will have to be recycled. This way you can avoid any possible address confusion with a client in the future.
It has professionals
Regardless of the size of your company, it is best to always have a professional moving company to help you, so that the move is more effective, the packaging is safer …
If your office is small and you are really very few, you can consider making the change yourself. But you will save yourself many complications and headaches by hiring the services of a company specialized in removals. Contact Best Removalists today!
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